How to plan product purchases and restocking
Keep supplier details and costs current, then use quantities and sales to plan replenishment.
Your business, a little simpler.Sales, inventory and decisions in one place.Buying well matters as much as selling well. If you do not record purchase costs, current quantities or supplier details, it is harder to decide when to reorder and which products are tying up cash.
The routine is similar across store types: receive products, update the recorded quantity and cost, sell, then review what needs replenishment.
Stockcito helps organize supplier and inventory information so your next order can be based on records rather than memory.
Where should I start?
You receive a weekly distributor delivery
Update quantities when the delivery arrives, revise costs when needed and review low-stock items before the next order.
You order online or from a wholesaler
When the package arrives, record the quantity and the purchase cost you want to use for margin review.
How to do it in Stockcito
Follow these steps in order. Each one has a link you can share with your team.
- 1
Add supplier details
Record supplier names and contact information so the team can find them when it is time to reorder.
- 2
Update cost and quantity after delivery
When products arrive, adjust the recorded quantity and revise the purchase cost if it changed.
Tip: Review the selling price when a cost increase affects the margin.
- 3
Review product margins
Use the recorded cost and selling price to identify items whose margin may need attention.
- 4
Set minimum quantities
Choose a practical threshold for products that need replenishment. Review alerts before they reach zero.
- 5
Build the next order from records
Check which items are low and which sell often. Compare the suggested list with your supplier’s pack sizes and delivery schedule.
- 6
Review selling prices after cost changes
When supplier prices rise, calculate the effect on your margin before deciding whether to update your prices.
- 7
Look for products that do not move
Review slow-selling items before reordering them. Consider demand, price and remaining stock.
Common mistakes
Leaving purchase costs out of the record
Old or missing costs make margin calculations less useful. Update them when a delivery price changes.
Ordering too much just in case
Excess stock ties up cash. Use sales history and your delivery schedule to decide how much to buy.
Forgetting to record incoming goods
If the quantity is not updated, alerts and inventory reports will not reflect the delivery.
Reviewing sales without margins
A popular item may still have a low margin. Consider both sales and cost when choosing what to reorder.
Common questions
Can I record more than one supplier for a product?
How do I know when to reorder?
Does this work for purchases from supermarkets or online wholesalers?
Can I increase prices for a group of products?
Does this apply to businesses with online channels?
Related guides
Inventory guide for convenience stores and small grocers
Start with a real stock count, record counter sales and review low-stock alerts.
Inventory guide for makers and market stalls
Begin with products you have on hand, test the sales flow and review what sells.
Looking for a POS for your type of store?
Point of sale and inventory for hardware stores
Keep tools, materials and everyday hardware products organized while serving customers at the counter.
Try Stockcito with your business
The 7-day trial is for businesses operating in Argentina. Start with this guide and adjust as you go.
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